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Business Meeting Guidelines for Clubs
The Sgt. At Arms calls the meeting to order and introduces the Presiding Officer
Secretary Report - Will read any motions that were made at the last meeting or motions postponed to this meeting, any correspondence to the club, announcements of the best speaker from the last meeting.
Treasurers Report - We want to know the balance in our account. Also, in March and September, make an announcement that you are collecting dues.
Report of Officers - The president officer should only call on you if you have a report to make.
Report of Committees - The president officer should only call on you, if you told the presiding officer ahead of time, you have a report.
Unfinished Business or Old Business
Should not be announced unless minutes show there is business to come under this heading. If previous notice was given, bylaws amendments are considered here. Motions postponed until this meeting by a majority vote are considered here.
New Business
Correspondence that requires action is considered first. After this, consideration is given to items members have brought or reported for discussion to the Presiding Officer. A written copy must be presented to the Secretary. Members are to make a motion here.
A motion is a formal proposal, which brings a subject to a group for its consideration and action. Only members who have a right to vote may make a motion, speak in debate on it, and vote.
To make a motion, follow these procedures:
Announcements
Should be made by the Presiding officer. Presented to the Presiding Officer prior to the meeting.
Program
Announcements for the Good of the Order - Refers to the new business or information thought to be good for the general welfare of the organization.
Compliments of Frank P. Connelly, DTM